How to Embed Fonts in InDesign

In this tutorial, we will demonstrate how to embed fonts in InDesign for both PDF and EPS. 

What is Embedding?
Embedding fonts is a smart way to ensure your document is viewed as intended, with no unwanted font changes. 

When you embed with InDesign, you can convert your text into a PDF file or an EPS (Encapsulated PostScript) file. PDF files are more commonly used for embedding fonts. Meanwhile, EPS files are beneficial for certain programs that only allow for EPS files. Whether you use PDF or EPS, embedding is an important final step to any project. 

How to Embed Fonts in InDesign (PDF)
1. First, open your document in InDesign. 

2. Click on the “File” drop menu and select “Adobe PDF Presets”. This allows for you to choose the resolution quality and size of your PDF file. “High Quality Print” will have the highest quality and largest size. “Smallest File Size” will give you the lowest quality and smallest size. 

3. Designate where your file will be exported, and then click “Save”. This will open the Export Adobe PDF dialog box. 

4. In the dialog box, click on “Advanced”. You can choose to embed all of your fonts or just a subset of the fonts. To embed all fonts, enter 0% in "Subset Fonts When Percent of Characters Used is Less Than". To embed only a subset of fonts, enter a higher percentage.

5. Finally, click “Export”. Depending on the resolution quality, the export process may take a few moments. 

How to Embed Fonts in InDesign (EPS)
1. First, open your current InDesign document.

2. Click on the “File” drop-down menu and select “Export”. 

3. Designate where your file will be exported. Under the “Save as Type” drop menu, select “EPS” and hit “Save”. This will open the Export EPS dialog box.

4. Similar to the PDF file, you can choose to embed all of your fonts, or just a subset. To embed all fonts, click “Embed Fonts” drop menu and select “Complete”. To embed a subset amount, select “Subset”. 

5. Finally, choose “Export” to complete the process. 

Embed Restrictions
InDesign only allows for “TrueType” or “OpenType” fonts to be embedded. If you are using a “Type One” font, it will not embed. If you attempt to embed with a “Type One” font, your document will appear different once exported. 

To check your font type, select the “Type” drop menu and choose “Find Font”. A window will display the fonts currently being used in the document. Select a font and click the “More Info” button to display additional information. Check under “Type” to make sure you are using a font that can be embedded. 

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