Create more engaging and instructional presentations by adding videos to your slides. Learn the three simple steps for adding video to PowerPoint.

It feels like PowerPoint presentations have been around since the dawn of the computer age, but they’re still one of the most popular way to share information, whether it’s in a meeting, at an event, or for a school project. As the digital age continually reshapes the way we communicate, it also changes  for an engaging presentation in any meeting, event, or school project. Learn how to navigate the newest version of PowerPoint to continue to impress your coworkers and convey important information with videos and GIFs.


Adding Videos

There are lots of reasons you might include a video in your presentation, especially as it becomes a more popular format all industries. Videos help the presenter explain information further, enhance the visuals, and excite an audience better. They add interest to what might otherwise be a more muted presentation.

Follow these step-by-step instructions on how to embed a video in PowerPoint:

Step 1: Choose a slide or create a new slide for your video

Step 2: Select Insert and choose Video

Step 3: Choose Online Movie or Movie from File

The screenshot below shows the steps in Office 365 PowerPoint, but the process is identical in newer versions of PowerPoint.

add video in Office 365 PowerPoint
How to add video to Office 365 PowerPoint

For online videos, you can select a video from YouTube and copy the URL. This will add a video from the internet to your PowerPoint presentation. This is a convenient way to share your favorite videos that you’ve discovered, or ones that you’ve uploaded to YouTube yourself. Otherwise, you can select a file from your PC and add your own personal video file to your presentation.


Using Locally Hosted Video Files

When you choose to insert a video from your PC, you are selecting a locally hosted video. Self-hosting allows you to choose a video that you don’t wish to upload to YouTube, or another online hosting service. This is the right option if you want to share a video that you have saved on your computer.

How to add Youtube video to Office 365 PowerPoint
YouTube video inserted in Office 365 PowerPoint. Video via AmandaRachLee.

The process of inserting a locally hosted video is easy, but you may experience slower load times and your local videos may not be compatible with playback on mobile devices. A YouTube video is a more dynamic and accessible way to share your videos during a presentation.

Consider uploading your video to YouTube before inserting it into your presentation. This not only offers a more dynamic viewing experience, it also makes it easier to share your PowerPoint with other users.


Adding GIFs

A GIF, or Graphic Interchange Format, is a popular way to share information and create interest — often using humor. These short videos can be added to your PowerPoint presentation to introduce a more human moment. If you’re presenting a very informational slideshow, a GIF helps you pause and re-engage the audience.

The process is similar to adding a video. Here is how to insert a GIF in PowerPoint:

Step 1: Select the slide or create a new slide

Step 2: Choose Insert and click Pictures

Step 3: Find your GIF in the Insert Picture box

Step 4: Click Insert

How to add GIF to Office 365 PowerPoint

Note that the GIF animation will only appear when you use the Slide Show presentation option.


Mockup image via ittoilmatar.